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Executive
Assistant/Office Manager
Responsibilities:
- Ensure facility support service partners (telephone
system, document management system(s), internet access, physical plant,
cleaning services, etc.) are meeting management expectations.
- Under limited supervision and on own initiative provide management support that
includes, but is not limited to, presentation material research, preparation and
execution; management meeting preparation; composition and execution of
confidential written communications; maintenance of confidential files;
management of special projects in a timely manner; corporate customer, head
office staff and employee event planning; meeting and catering arrangements;
etc.
- Manage calendars, travel, and schedule meetings for Country Manager and his
direct reports.
- Assist in human resources administration including offer letters, on-boarding
people and benefits along with having basic human resources knowledge.
- Highly capable of multi-tasking in a busy, demanding work environment and
possessing strong prioritizing skills.
- Communicate effectively with all levels across the broader organization and
builds effective professional relationships with all internal and external
customers.
- Assist department heads in completing month-end, quarter-end and year-end tasks
for finance department, including tracking of purchase orders, accruals,
expenses, budgets and related reports, as needed.
- Ensure all follow up items for self and internal staff are completed on time, as
requested.
- Field general questions for all internal and external queries.
- Reception duty (main number re-directed to Office Manager).
- Direct permanent and temporary administrative staff.
Requirements:
- College diploma or University degree.
- Executive-level support (three years minimum) as an
Executive Assistant and office manager responsibilities.
- Successful experience working in a fast-growing, collaborative, busy
environment.
- High energy, personable with the strong ability to prioritize.
- Microsoft Office (PowerPoint, Excel, Word, Outlook – email applications,
meetings and calendar management), internet research and general accounting
experience.
Details:
Attention:
Cathy
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